You will need permission to use the recording, an MP3, WAV or OGG file, and enough transcription minutes for its duration. This guide uses an authored classroom example; your results will depend on the recording.
1. Prepare the recording
Listen to the beginning and a section from the middle of the file. Check that speech is audible, the language is one the application offers, and the file contains the session you intend to study.
The Free plan accepts files up to 30 minutes and 200 MB, with 30 transcription minutes per month. Basic accepts up to two hours and 500 MB per file; Pro accepts up to four hours and 1 GB. A long WAV recording can hit the size limit before the duration limit.
If the lecturer refers to slides or writes formulas on a board, keep those course materials beside you. Audio transcription will not reconstruct information that was only shown visually.
2. Upload and transcribe
Open Workspace, choose the MP3, WAV or OGG recording and select the recognition language. Speaker separation can help if the lecture includes discussion; a single-speaker lecture may not need it.
After processing finishes, open the result. Start with the introduction and the places where the lecturer changes topic. You are looking for the structure of the lesson, not trying to copy every sentence into your notes.
3. Check the passages you will rely on
Click transcript timestamps to replay definitions, dates, names and numerical examples. A transcription error in a key term can carry into the summary, so check the source before relying on a generated explanation.
Keep a short list of unresolved phrases in your own notes. If you cannot hear a word clearly, mark the uncertainty rather than replacing it with a confident guess. Compare specialist terms with the course materials.
4. Generate a summary and a mind map
Open Summary and select Generate Summary. Review the Overview and Key Points; a lecture may not contain meaningful To-Dos, so do not treat every suggested task as an assignment from the lecturer.
Open Mind Map and generate it separately to review the hierarchy of topics. Check whether important subtopics have been omitted or grouped in a way that changes their meaning. Both views are aids for reviewing the transcript, not a substitute for the lecture.
5. Assemble notes in your own document
Copy the summary points that help you and rewrite them in your own words. For each topic, add a definition, a worked example and a question you want to be able to answer. Put a source timestamp next to material that needs another listen.
The template below is a manually written example of this process. TranscribeX.ai does not automatically create flashcards, quizzes or this exact note layout. Add the slide diagrams and equations yourself.
6. Save a version you can revisit
On Basic or Pro, choose Export, then Word. Select Speaker or Timestamp if you want those details in the document. If you include Summary, the interface explains that the download is a ZIP package containing two Word files. Choose Create Export and download it when ready.
Free users can review the transcript and copy generated summary text from the Summary view. Keep the original recording and your course resources so you can revisit a point later. If you share a result link, check that you are allowed to share the underlying lecture.
Before calling the notes finished
- Can you explain the main idea without reading the generated summary word for word?
- Have you checked definitions, names and numbers against the recording?
- Have you added important visual material that the audio could not capture?
- Can you find the source timestamp for a statement you are unsure about?
A study-note template you can reuse
Illustrative example written for this guide, not a customer recording or a guaranteed AI result.
TOPIC: Correlation and causation CORE IDEA An association does not establish a causal relationship. EXAMPLE FROM THE LECTURE Temperature can affect both ice-cream sales and swimming. Source: replay 02:10–02:24. QUESTION TO ANSWER IN MY OWN WORDS What third variable might explain an apparent relationship? MATERIAL TO ADD MANUALLY The diagram from the lecture slide. UNCERTAINTY TO CHECK Was the lecturer describing an experiment or an observational study?
Frequently asked questions
Do I have to generate a mind map?
No. Generate it only if a topic hierarchy would help. A transcript and checked summary may be enough for a short lecture.
Can I use this with a video lecture?
This workflow accepts audio files. Prepare an MP3, WAV or OGG recording using your own tools when you have permission; video and YouTube-link import are not supported here.